Requirements and Responsibilities

International Programs Homestay: Safe, caring, and a warm welcome.

Every student in our International Education Homestay Program lives in a family environment that’s safe, inviting, and full of integrity.

We use the following high standards to ensure the top quality of our homestays:

  • We perform criminal record checks on our homestay families through the West Vancouver Police Department every three years
  • Our Homestay Manager visits each family upon intake into our program as well as annual re-inspections
  • Our office maintains regular, open communication with each family and vice versa
  • All of our homestay families are part of a network that help and support each other
  • Each homestay family has access to International Programs administrators’ emergency cell phone numbers
  • Our participating families are allowed to collect only the approved monthly fees for room and board
  • All homestay families must meet our standards, policies, and expectations.

As a result, we get to know our homestay families well. In the very rare circumstances that a family cannot provide what we require for our international students, we remove them from our program.

Basic home requirements to host a student:

  • A private bedroom for the student with a window giving adequate light, a comfortable, bed, chest of drawers, closet and a desk.  If the desk is not available in the room, a study area must be available.
  • Homestay is to provide pillows, bed linen, towels, toilet paper, bath mats,  shower curtains, etc.
  • Homestay is to provide three generous, nutritious meals a day plus reasonable snacks and beverages
  • A safe and caring environment

Our Homestay Fees and Procedures

In addition to the terms and conditions outlined in the Homestay Agreement, the following fees and procedures  are standard for all homestay families participating in the West Vancouver School District International Programs.

Monthly Rate: $900
Daily Rate (academic year): $30
Daily Rate (summer camps): $35
Summer Room Maintenance: $450/month
Luggage/belongings storage fee: $200/month

Types of placements

Long-term – students who are placed within the academic year with the intention of a continued stay beyond one month and up to several years. Students placed in long-term homes will pay monthly rates. When a student arrives a few days prior to the first day of the month, no daily rates are charged because students frequently do not stay the full time during their final month nor during lengthy school holidays such as Christmas Break and Spring Break. One exception; long-term homes are paid by daily rate during the August Orientation Program.

Temporary – students who are placed with the express intention that their stay will be less than one month. Temporary families are paid the Daily rate (academic year) up to a maximum of $900 per month.

Summer Camps – students belonging to any West Vancouver School District International Summer Camp during the months of July and August. Placement is only for the exact days listed for the summer camp and families are paid the Daily Rate (summer camps).

Extra fees cannot be charged to students without prior approval from the International Programs department. Most included items are outlined in the Homestay Agreement. There may be cases where extra fees are required, such as when special dietary needs are identified (e.g. gluten-free), and the International Programs department can negotiate these fees with the student’s natural parents.

There are two main methods for payment:

  1. The homestay family is paid directly by the student. Please remind the student if you have not received payment before the hosting month begins.
  2. The homestay family paid by the International Programs department. Standard payment procedure is by direct deposit on the last business day before the hosting month begins.

A two-way commitment

We expect a two-way commitment. Because we spend a lot of time and effort to choose only the finest homestay families, we expect every student, once they’ve paid for enrollment, to stay in our homestay program for the entire length of our academic program.

If a Homestay change is needed

We encourage students to fill out their homestay application form as thoroughly as possible to ensure a good match with a family. The more specifics we receive, such as interests, dislikes, allergies and so on, the better the fit we can make.

However, personalities sometimes just don’t work. In this case, we ask that the student or homestay family let us know. Often, if it’s just a result of miscommunication and the situation will be resolved quickly.

But if things still aren’t working, even after sincere effort and the passage of time, we will offer one new alternative homestay family within our program. Please note that we cannot offer multiple alternatives because of the matching required. We require that the student (or the homestay family, if they are requesting the change) give two weeks’ notice. If the student is not willing or able to stay the two weeks, we expect payment in lieu. Students must complete a written Notice of Homestay Termination.

This responsibility is shared by the homestay family. When requesting a student to move, due process with the Homestay Manager and Homestay Coordinator is required. If mediation is unsuccessful, two week’s notice can be given to the student.

Opting out of our Homestay Program

Any international education students that we accept to continue in our school district can choose to move into a privately arranged accommodation if they meet this criteria:

  • Demonstrated success in school, study, and in our community
  • Good writing and speaking skills in English
  • Comfort and familiarity with our community and school system.

Note: Any privately arranged accommodation must meet our supervision requirements. For example, a responsible adult over age 25 must live in the home.